How to filter pivot table based on a specific cell value in excel Fortunately this is easy to do using the Value Filters dropdown menu within the Row Labels column of a pivot table. C. Dec 6, 2023 · Learn 3 ways to sort by value in Pivot Table in Excel effortlessly with our comprehensive guide to arrange and prioritize your data. Sep 10, 2019 · I know that I can go to Row Label filter –> Value Filters –> Greater Than etc. This will insert filter buttons on each of the column headers inside the PT. PivotFields("Value Jan 22, 2014 · Filter the Row Fields You can use filters in the Row and Column fields too. To see the filters, click on the arrow in the heading cell, as shown in the screen shot below. Now the pivot table only shows products with total sales over 10,000. Follow our step-by-step guide for efficient data analysis and customization. However, when working with multiple users or sharing your pivot table, it’s important to know how to lock filters to prevent accidental Dec 13, 2018 · Make pertinent data in your pivot tables stand out with specialized formatting that is autmatically applied when you set Conditional Formatting rules. The GETPIVOTDATA function extracts data stored in a pivot table based on specific criteria. Filtering for the top 10 values allows you to focus on the most significant data points in your Pivot Table. Value filters: Value filters enable users to filter data based on specific criteria, such as displaying only values that meet a certain condition (e. Can this be done without VBA? Option Explicit Sub FilterPivotItems() Dim PT As PivotTable Dim PTItm As PivotItem Dim FiterArr() As Variant ' use an array to select the items in the pivot filter you want to keep visible FiterArr = Array("101", "105", "107") ' set the Pivot Table Set PT = ActiveSheet. The solution was to leave all the "NA" cells blank, in this way excel recognizes that these blank spaces are NAs and not text or other data type that may impair your analysis from the pivot table. The report filter provides an easy way to set an Excel Pivot Table filter based on a cell value. I have a pivot table which gives me all the clients who purchased different items. To show only the last six months of the year, you can use a Label Filter on the Order Pivot tables are one of Excel's most powerful features. Let’s clear that filter and add a Value Field to count orders. 6. 5. In this article, I have explained how to use conditional formatting in pivot tables in Excel using two methods. Sep 18, 2013 · This is a guest tutorial written by Bryon Smedley of Bristol, Tennessee. Conditional formatting can be used to change the look of some particular cells depending on the conditions. When i select a couple of values only in filter 1, the filter 2 still continues to display all values in that's particular filter's column in the selected range in base data. In Excel, use slicers and other ways to filter large amounts of PivotTable data to show a smaller portion of that data for in-depth analysis. Nov 11, 2025 · Here’s how to sort rows by a column in Excel using the Sort & Filter tool: Open your dataset in Excel. Excel will rearrange the entire row based on the values in that column. 💚 Let me know if you find Jun 30, 2023 · This tutorial demonstrates how to filter pivot table values in Excel and Google Sheets. One area is Dec 11, 2023 · 4. Filtering a pivot table by value is an important tool for data analysis, as it allows you to focus your attention on the most important data points and gain deeper insights into your data. Aug 21, 2015 · In order to pass a list of filter arguments to your pivot table instead of selecting them all manually you can do the following: 1) Pass your filter table and your data table to the Data Model (Power Pivot): Connect them on the filter columns. Pivot Tables are data summarization tools that you can use to draw key insights and summaries from your data. Jun 1, 2023 · Discover how to filter by a list in Excel with the FILTER and COUNTIFS functions. pivot table, based on a cell value. Select any cell in the column you want to sort. Nov 3, 2025 · How do I filter data in a pivot table? You can filter data in a pivot table by dragging a field to the “Filters” area, then selecting the specific values you want to include or exclude. At times, you may need to filter this data based on specific criteria. What I did is that I added the Box Office Revenue column to the filters section in pivot tables (Its not in rows or columns sections), when I go to the table to filter the values that achieve this criteria, I cannot find an option for filter greater than a specific value. How Can I perform this filter by condition in excel pivot tables? Aug 18, 2004 · I have a pivot table, where the rows are product names, and there are two column fields: quantity and money. However, I'd like to have two input fields, From and To and I'd like for the pivot table to only display values within this range. Then create your Pivot table and deselect “empty” values. That pivot table contains one field with a list of the unique values from the header row range (column criteria) for the report. This allows users to select or enter a filter value in one place, and have the Pivot Table update dynamically based on that input. These are not similar to the data validation filters we use in the Excel worksheets. Hi, I have a pivot table I would like to automatically filter on a specific cell value. Filtering by values improves report clarity and removes distracting outliers from your analysis. This technique is particularly useful when you want to sync filters across multiple pivot Mar 2, 2021 · Hi Dears, How can link the filtration of the pivot table with a selection of specific value in a cell? Example: I have the below pivot table and in the date filtration need to linked with a drop-down list in another sheet. With the commands in the drop down list, you can apply a Label Filters, or a Value Filter, or use the check boxes to show and hide specific items. Label filters: These filters allow users to display or hide specific labels within the pivot table, providing the flexibility to focus on particular categories or groupings of data. One of the most potent features of Pivot Tables is the ability to filter data based on specific criteria, including cell Aug 22, 2025 · Learn how to filter values using the Greater Than option in a pivot table, including using helper columns for advanced filtering needs. By using a custom list, you can filter the pivot table to show only the data that you want. PivotTables("PivotTable3") ' loop through all Pivot Items in "Value" Pivot field For Each PTItm In PT. Dec 14, 2024 · Learn simple steps to hide rows in an Excel Pivot Table to organize data efficiently, streamline reports, and focus on key insights. One of the key functionalities of pivot tables is the ability to filter data based on specific criteria, including by color. One of the most useful features of pivot tables is the ability to filter data based on specific criteria. Dec 14, 2024 · Pivot tables are a powerful tool in Microsoft Excel that allow you to summarize, analyze, and present large amounts of data in a clear and concise way. Feb 24, 2025 · XLOOKUP is an Excel function used to search for a value in one column and return a corresponding value from another column. Now, go back to your pivot table and click on any cell within the pivot table to select it. Jun 29, 2023 · Filtering a pivot table in Excel with a custom list is useful for analyzing specific data within your larger dataset. What Is Pivot Table Filter in Excel? A pivot table filter is a powerful tool used in data analysis to narrow down and customize the information displayed in a pivot table. I found below code online and try to Want to count distinct values in an Excel Pivot Table? This easy step-by-step guide will show you how to do this. Jan 8, 2014 · In the source data for your pivot table, you can use the drop down filters in the heading cells, to show only the records for a specific date range. Learn how to count and sum checked or unchecked boxes with formulas, highlight or strikethrough completed tasks, filter by checkbox, and make a progress tracker. It will also depend on your Excel version Need to filter data in a Pivot Table quickly and easily? 🚀 In this tutorial, we’ll show you step by step how to filter a single item, then multiple items at once, and how to remove filters Learn how to filter data in Pivot Table using slicers. With the Mark as Date Table dialog box, you specify a unique date column, which enables the use of advanced date filters against Power Pivot data in Excel pivot reports. After that I have to go through this items and switch to visible all items in Pivotfield which was formerly In this tutorial, I show you how you can filter a pivot table based on column values with ease! this is awesome, because it allows you to filter to only keep Oct 21, 2023 · I want the Pivot table to automatically filter Settled Date based on the Target Date. They offer a dynamic and flexible way to summarize, analyze, and present large datasets, enabling users to gain actionable insights and make informed decisions. You'll learn step-by-step how to link your Pivot Table to a cell, so it updates automatically based on Aug 22, 2025 · Learn how to filter a pivot table with a custom list in Excel by adding the list, refreshing the table, and applying the filter effectively. If we hover over the Filter symbol, we see a summary of the filter and sort options currently applied. It allows you to select specific items based on text values in the rows or columns of the pivot table. Jan 21, 2015 · I believe this beyond the capabilities of just a Pivot Table, as you are trying to match across rows. If you’ve ever used Pivot Tables in Excel, you no doubt have discovered the wonders of filtering. Dec 6, 2023 · In a pivot table, you will need to highlight certain data by applying some conditions. Jun 28, 2016 · Dear Mr. . This can be useful for: For example, you can use an IF statement in a pivot table to calculate the percentage of total sales that come from a certain product category, or to identify which customers have met a certain sales threshold. The SUMIF function can sum quantities based on a specific item number across different sheets. Apr 13, 2021 · Hi- I am trying to figure out how to filter within my sum values final column of my pivot table. When the user clicks a slicer item or changes the pivot's filter drop-down menu, the Worksheet_PivotTableUpdate event is fired. This guide will show you how to quickly and easily change the filter criteria for a pivot table based on the value of a cell in your data source. Oct 23, 2013 · I am trying to filter a Pivot table row labels based on a list defined in another sheet. In the PivotTable Fields window, drag fields down to one of four areas to build the table. Utilizing date filters allows you to focus on a particular time period and analyze the data accordingly. Dec 14, 2024 · Learn how to filter multiple values in an Excel pivot table using checkboxes, search, wildcards, slicers, and VBA. Excel Forum Member, I would like to use a VBA script to filter a pivot table linked to a cell value. I also want to filter the pivot table to only show data as applicable to certain product names. Feb 21, 2017 · The Filters area of the pivot table allows us to apply a filter to the entire pivot table. This will bring up the PivotTable Fields pane on the right side of the Excel window. Click on the field to select it. No doubt about it. Look below, where I applied conditional formatting in a pivot table to highlight cells. To the right of the Total column field (immediate next column) on the pivot table, add a filter on the empty cell. On sheet1 I have a drop down list with year data (2013,2014,2015,2016,2017,2018,2019,2020) Introduction When working with pivot tables in Microsoft Excel, filtering data is a crucial step in analyzing and presenting information. A value filter in a pivot table allows you to narrow down your data to specific criteria, providing you with a more focused and relevant analysis. Jun 12, 2024 · Want to know how to use Excel pivot table to filter based on cell value?- Read this article to know about that! Jul 16, 2025 · In Excel, you may often want to create interactive reports where your Pivot Table filter reflects the value in a specific cell. Nov 11, 2025 · This tutorial shows how to insert a checkbox in Excel in a couple of clicks. Type of Filter in a Pivot Table In a pivot table, there are several types of filters you can use to filter data: Mar 16, 2023 · This tutorial explains how to filter pivot tables in Excel using VBA, including several examples. Jan 6, 2022 · This tutorial will demonstrate how to work with Pivot Tables using VBA. This is a great way to filter the report to only see data for certain time periods, categories, regions, etc. 19 Yes, you can add a filter to a pivot report by selecting a cell that borders the table (but is outside the pivot area) and choosing Filter from the Data tab. I would pre-calculate a new "Row Status" column using the Power Query Add-In. In an empty cell to the right of the Pivot table, create a cell to hold the filter, and then type the data into the cell that you wish to filter the Pivot table on. I am trying to get a pivot table to filter based on the value within a specific cell Introduction Excel pivot tables are a powerful tool for analyzing and presenting data, allowing users to summarize and manipulate large datasets with ease. Because our source data is organized by order, we can determine orders by counting any non-blank field. What you will see is the filtering drop down icon on the Total column on the pivot table. It retrieves summarized information from a pivot table without manually referencing cells within the table. Go to the Data tab on the Ribbon. However, sometimes you need to go beyond their built-in functionality. What are the best practices for designing a pivot table? Dec 14, 2024 · Using an IF statement in a pivot table allows you to create custom calculations based on specific conditions. The ability to filter row or column items can be extremely helpful when you don’t wish to analyze all of the items in the driving data set. A pivot table allows you to extract the significance from a large, detailed data set. When a field is added to the report filter, a simple drop-down list appears above the Pivot Table for users to make their selection. Automate filtering, access advanced options, and integrate with workflows. The event May 5, 2022 · Often you may want to filter values in a pivot table in Excel using a “Greater Than” filter. One powerful feature of pivot table filtering is the ability to use a custom list to filter data. Let’s look at an example: we have a source data set in cells A1:D21 containing the details of products sold, shown below: Using GetPivotData to Obtain a Value Assume you have a PivotTable called PivotTable1 with You know that the pivot table is one of the most important tools to analyze and summarize data. I want to filter the pivot table to only show data where the amount of money equals zero. To make them more appealing, conditional formatting can be applied to them. Aug 19, 2015 · 0 I'm trying to refresh my pivot table base on two cell values. Manual filters: Manual Key Takeaways: Value Filters allow you to filter Pivot Table data based on numeric criteria instead of text labels. We can check the Select Multiple Items box in the filter drop down menu to filter the pivot table for multiple items in the field. It allows users to selectively show or hide specific data based on criteria such as value ranges, dates, categories, or multiple conditions. Not sure how to modify it for 2 cell values. g. Click Sort A to Z to sort in ascending order or Sort Z to A for descending order. In this blog post, we will explore the process of filtering a pivot table with a cus Feb 9, 2022 · Hello, I have been searching for hours trying to get this code to work. Feb 21, 2025 · Pivot tables are one of the most powerful tools in Excel for summarizing and analyzing data. Introduction When working with pivot tables, it is essential to understand how to add value filters to analyze and manipulate data effectively. Aug 6, 2025 · Learn how to filter a Pivot Table in Excel dynamically based on a specific cell value using a simple VBA code for efficient data analysis. Dec 14, 2024 · Learn how to filter Excel pivot tables using VBA macros. May 23, 2022 · This tutorial explains how to create a pivot table based on filtered data in Excel, including an example. I need to look at values higher than 500 and less than 1000 Jan 25, 2019 · I'm writing a excel-vba to filter the Pivot Table based on a specific cell value in a cell which is a Vlookup value from another sheet. Discover best practices for efficient data analysis. You can narrow down the data that is displayed based on specific criteria. How do I do this? I have the lines to change the value accord Apr 4, 2022 · In this example we will filter a Pivot Table based on a cell value. Jul 17, 2015 · Filtering a Pivot Table based on text string in a cell Asked 10 years, 1 month ago Modified 8 years, 8 months ago Viewed 4k times Apr 13, 2025 · Pivot Tables, a staple in the Microsoft Excel toolkit, are indispensable for data manipulation and analysis. office When working with date data in a pivot table, it's essential to be able to filter values based on specific dates or date ranges. The “Between” filter helps isolate data within a specific range, like sales between $100,000 and $200,000. Dec 14, 2024 · To apply conditional formatting to all cells in a Pivot Table, select the entire Pivot Table or the specific columns/rows, then apply the conditional formatting rule. You can filter data based on value, label, or using the search box. Mar 23, 2019 · You mean that you want to filter by a specific cell value, rather than filtering with the built in table filtering? Well, you can call on the autofilter with a macro, and use the value of the cells as criterias. Dec 14, 2022 · Current approach is manual brute force; add the target list as new rows to the original table, apply conditional formatting to that column to highlight those identifiers that are now duplicated, filtering that column on that format, and then filtering on a data column to exclude blank cells. May 23, 2022 · This tutorial explains how to apply multiple filters to a pivot table in Excel, including a complete example. Feb 23, 2017 · The premise is that I will have many different pivot tables with different data that I need to change the filter to match, but I cannot even get the one to change using VBA. This is easily done with a Value Filter. I found code below, but only allows for referencing 1 cell value. , greater than a certain amount). Jan 7, 2025 · How to Filter a Pivot Table Based on a Specific Cell Value in Excel Without VBA Excel offers a wide range of functionalities to manipulate and analyze data, among which a Pivot Table is a powerful tool for summarizing and presenting large datasets. By adding a value filter, you Jan 16, 2020 · Hy, I am a novice in Excel and VBA and I would like to somehow do the following with a VBA code, to be able to automate my work: I receive a list of items in Range(A1:D1) for example. In the PivotTable Fields pane, find the field that you want to filter based on the cell value. In a pivot table, filters allow you to manage and visualize your data more effectively. Jul 24, 2019 · So, I wanted to group some values in the pivot table and create ranges, but the NA's were not allowing to do this. When combined with the FILTER function, XLOOKUP can perform lookups only on filtered subsets of data, making searches more dynamic and efficient. Pretty much, there are 3 methods: with adding an additional boolean column to the source I hope you enjoy the videos in my channel. Sep 1, 2016 · How Does the Filter Columns Macro Work? The Filter Columns macro uses a simple pivot table for the interactive controls only. , SheetNames in A1:A3). Nov 11, 2025 · To pull data for one item from multiple worksheets in Excel, you can use a combination of the SUMIF function and the INDIRECT function. Built-in Pivot Table Filter When you create a pivot table, the column headers from the data become fields for the pivot table. drop down filters in the heading cells However, if you put a date field into a pivot table’s Report Filter area, those dynamic date ranges, such Feb 29, 2024 · Discover how to use slicers with PIVOTBY, GROUPBY and FILTER function in Excel for advanced dynamic analysis and dashboards. 4 Lets say i have two filters in an excel pivot table. Dec 6, 2023 · The Pivot Table will filter and display the top 10 values based on the selected field. This can be done by selecting the cells where you want the filter criteria to appear, then going to the Data tab and choosing Data Validation. Pivot Table Filter is a filter that is applied to the generated Pivot Table to highlight or focus a specific portion of data. There are 3 types of pivot field filters: Label Value Manual We’ll see how they work individually, and then how they can be used together. Creating a data validation drop-down list for filter criteria Another way to improve the filtering process in a pivot table is by creating a data validation drop-down list for filter criteria. You can use feature of the Label Filters in Pivot Table to filter data based on specific criteria. I have an employee ID in the filter section, and in a separate cell i have the ID (pulling from a different tab). Pivot table would refresh base on these values. It can Merge data together so you can build one Query filtered to just the rows with ACTV>0, then Merge it with the original table to produce a new "Row Status" column that you can filter on. In this tutorial, I'll show you how to easily filter an Excel Pivot Table using a cell value. Apr 21, 2023 · Filtering a pivot table by value means restricting the data displayed in the pivot table based on specific criteria or values. Pivot tables can be used to create instant reports. To add a filter to just the Count Of column select the cell above and the cell containing the title and then choose the Filter option from the menus as shown Dec 14, 2024 · Streamline your data analysis with cascading filters! Learn how to make one filter dependent on another in an Excel pivot table efficiently. Includes using and / or logic to filter with multiple lists. Jun 7, 2021 · The Excel GETPIVOTDATA function can retrieve specific data from a pivot table by name based on the structure, instead of cell references. Here’s a general approach: List the names of your sheets in a range of cells (e. https://support. How to use a PivotTable in Excel to calculate, summarize, and analyze your worksheet data to see hidden patterns and trends. You can also use the filter options within the row and column labels. Change pivot filter based on cell value: Learn how to change pivot filter based on cell value with this easy-to-follow guide. In this tutorial, you'll learn how to filter data in a Pivot Table in Excel. Label Filters The Mark as Date Table dialog box appears when you click Mark as Date Table button or choose Date Table Settings in the Design tab of the Power Pivot window. In the past, many relied on VBA (Visual Basic for Applications) to achieve Dec 13, 2019 · A dirty solution would be to select the cell immediately to the rightmost header of the Pivot Table (PT), and then put a filter on that cell. For example, in the table shown below, you could show just the orders that were shipped this week. 1) Apply a Label Filter In this example, the pivot table has data from 2013-01 to 2013-12. Feb 7, 2013 · An Excel Pivot table filter can be controlled by a cell reference with VBA - this guide shows you how to set everything up with working downloads available Sep 12, 2019 · This is a follow-up to the questions here, Sorting in excel within a pivot value, which is asking about how to sort within a column in a pivot table as follows: Now that the data is sorted how woul Apr 26, 2012 · I am trying to filter my pivot table based on the value in two other cells. In this tutorial, we will focus on remo Jan 28, 2021 · Filter Pivot Data area to exclude results based on values of one Data area column Hi, I am looking to see if there is a way to filter the data area in a Pivot table. End user will type in value in cell B4 (Region) and value in cell B5 (Department). Mar 8, 2025 · Pivot Table Label Filters When you add fields to the pivot table row and column areas, there are built-in filters in the heading cells. Apr 23, 2025 · Learn how to apply different filters to each column in an Excel Pivot Table to customize data analysis and create focused, insightful reports easily. I expect Settled Date to be greater than or equal to the Target date value in J2. Jun 25, 2009 · For the past few hours, I have been trying to figure out how do I filter the value field in a pivot table. Filtering in a pivot table is similar to applying any other filter in Excel. In this article, we will explore how to use VBA to dynamically filter a pivot table based on user selections from a slicer. Both would initially display all values in the selected range for the filter column. ilxlm vgmcu pkar ijixg arfhx ifblr ciqz ovxm uney alipc suex wtvpi oshrb qhdw bxhfpp